Picture this: You, your partner, and a breathtaking destination for your wedding. But, before you dive into that tropical paradise, let’s tackle a crucial question: “How far in advance should I book and plan my destination wedding?” I’ve written this article to guide you through it.

If you’re dreaming of saying “I do” in a stunning destination wedding, you’ve come to the right place. I help couples like you plan their dream weddings in paradise, and I’m here to share some advice on how far in advance to book and plan your destination wedding. So, roll up your sleeves, and let’s dive into this exciting journey together!

Step 1 – Secure the wedding date and time (12-18 months in advance)

Choosing the perfect date and time for your destination wedding is the first big step. And trust me, it’s not as easy as picking a date for a local wedding when you can pop into venues on a Saturday afternoon. That’s where a destination wedding specialist, like yours truly, comes in handy. We’ll help you find the ideal wedding venue that suits your style and budget, so you don’t waste time scrolling through endless options.  Not securing your date and time is one of the top mistakes I see wedding couples make when trying to plan a destination wedding.

Step 2 – Get a group contract set up (As soon as the venue is selected)

Once you’ve nailed down your wedding date and time, it’s time to secure a group contract. This contract ensures that all your guests have a room at the same rate, making everyone’s stay seamless and enjoyable. As a destination wedding specialist, I personally work with a travel supplier (vs booking directly with the resort) to set up the group contract, as it simplifies the process and ensures you get the best deals.

Step 3 – Send out Save the Date invites (Give guests as much time as possible, at least 6 months, preferably a full year)

With the wedding date and group block secured, it’s time to spread the excitement by sending out Save the Date invitations. Make sure your invites include all the essential details, and if you’re working with a destination wedding travel specialist, we can set up a wedding website where your guests can easily reserve their rooms. Plus, when your guests book with the group you can earn some fantastic perks like free rooms and upgrades.

Step 4 – Pre-wedding planning (6-9 months before the wedding)

Now comes the in-between phase, where you’ve got some time before the big day. Here are some tips to make the most of it:

– Consider a pre-wedding planning trip to your chosen destination, taking advantage of any discounted rates.

– Research fun group activities like a catamaran cruise to keep your guests entertained.

– Remind your guests to RSVP by reserving their rooms with a low deposit.

– If you’re hiring a photographer/videographer not on the resort’s preferred list, plan for the outside vendor fee, or consider having someone from the U.S. attend as a guest to avoid it.

Step 5 – Start planning the wedding (Between 4-6 months from the wedding)

Even if your resort isn’t ready to dive into the nitty-gritty details just yet, start planning by creating a Pinterest board with your wedding inspirations for decor, colors, and flowers. When the time comes, you’ll be crystal clear about your preferences. Other planning decisions include menu selections, photography packages, and music for the reception.

Step 6 – Final Payments and Transfers (60 – 75 days before travel)

Approximately two months before the big day, it’s time to make final payments for room reservations. Don’t forget to gather your guests’ flight details, so transportation can be coordinated smoothly. Double-check those itineraries to ensure they match their room dates, as discrepancies can arise if you wait until the last minute. If you work with a destination wedding specialist like me, this task will be on my plate. 😉

Step 7 – Tips, reminders, and travel documents, oh my! (2 weeks before travel)

As the wedding day draws near, send out travel documents via email about two weeks before the trip. Ask your guests to review them thoroughly and notify you of any questions or discrepancies. Provide them with tips and reminders for a stress-free trip, including details on online check-in, shuttle services, gratuities, and emergency contacts. Again, this is something I can easily take off your plate.

Phew, we’ve covered it all! Planning a destination wedding may seem daunting, but with this timeline and the guidance of a destination wedding specialist, you’ll be well-prepared to create the wedding of your dreams in paradise.

Discover the must-see attractions, experiences, and sites that your destination has to offer. This will be part of what your guests may enjoy and you want them to create memories while celebrating with you.

If golf is on the list, find out your options that are nearby where you and your guests will be staying and ask about setting up a group.

Consider The Weather: Understand the climate of the destination and how it will be around the time of your planned wedding. Always have backup plans in case of bad weather.

Consider hosting additional events like a bachelor/bachelorette, a welcome party, or a farewell brunch. Check out locations in the area to host these events and enhance your guests’ experience. They can also be held at the resort venue you choose as well.

Planning a destination wedding is an adventure in itself, and we hope our guide has been a helpful compass on your path. At least you now have a better grasp of the timeline involved in planning your destination “I Do!” 

Now, it’s time to take the next step. If you’re ready to turn those dreams into plans, and you want a little help with putting your destination wedding together, then schedule a complimentary consultation with me today. I have a few openings left this month!  I  can’t wait to be a part of your journey to ‘happily ever after’!  Just use this link to schedule now!

Want to know more about my services as a Honeymoon and Destination Wedding Specialist? Browse my website for more details: www.loveandluxurytravel.com

Check out this FREE resource for Destination Wedding Planning!